2021 General Ledger Specialist (Rolling Intake)

The Specialist II, General Ledger is responsible for the processing of all Intercompany transactions (in compliance with GAAP and CP&P), including intercompany receipts allocation (netting and non-netting), reconciliation of the netting account and AR recharge account, and raising of manual recharges.

In addition, he/she will be responsible in ensuring outstanding intercompany receivables are collected within the period prescribed in the Intercompany policy and ensure proper reporting of balances between Emerson Entities.

Responsibilities

Duty 1: Intercompany credit control

• Chases for the payment of long-overdue accounts by sending follow-up emails to the Accounts payable contacts.
• Identifies/reviews and resolves invoicing issues
• Escalates to the Regional Accountant or next level manager any non-responsive Accounts Payable POC
• Validate and resolves minor disputes (example: wrong currency used in invoice, incorrectly billed company), by recommending corrective actions to the appropriate site POCs.
• Resolves major disputes (pricing issues, product quality concern, etc.) by acting as the intermediary between the accounts payable contact (or purchaser) and the sales team

Duty 2: Intercompany Recharges

• Generates the cost center balances for recharge for the period and prepares the draft of the invoices
• Validates dispute by checking the records and supporting documents for accuracy
• Identifies/reviews and resolves invoicing issues
• Reviews and sends the invoice drafts to the Regional accountants and site POC for approval.
• Books Cost center invoices into Oracle once approved and send to the accounts payable site contact
• Raises disputes on the invoices to the issuing site Point of contact and Regional accountant
• Reconciles and analyzes the transactions of the Accounts Receivable suspense account to determine the items for cross charging
• Recommends resolution for aged items with incomplete details, without Intercompany partners code, missing backups and disputed charges
• Collates and gathers required backup for the invoice.

Duty 3: Intercompany Cash Application

• Extracts/receives bank statements from the banking website
• Matches payment details against open invoices
• Analyzes, qualifies, and completes netting application.
• Request details from Accounts Payable point of contact for unidentified payment
• Applies payment received to open invoices
• Verifies completeness of the netting application/ Consolidates applied invoices
• Validates data for consistency
• Analyze and provides input for exception items during cash application
• Resolves issues/concerns regarding invoice issues contacts to customers, Site Finance, Business Units. Serves as point of escalation and generates remarks on Accounts Receivable Report
• Develops and Implements error-proofing method to ensure all transactions are booked accurately

Duty 4: Reporting and Reconciliation

• Reconciles the Netting receivable and payable balance by verifying discrepancies, and proposing solutions for reconciling items.
• Prepares and post the journal entry related to the identified reconciling items (bank charges, forex difference, cash pool transactions)
• Communicates with Site POC and Accounts payable contact any reconciling item in the netting reconciliation
• Escalates resolution of outstanding reconciling items based on escalation matrix if no response is received from the POC
• Secures approval from the site finance heads and approvers for the issuance of credit/debit note to offset, approval of variance to pay etc.
• Prepares KPI reports/charts from requirement provided by stakeholders

Duty 5: Month-end Activities

• Ensures cleared AR dashboard by communicating disputes to POC or provides support in resolving issues
• Generates data in the system, analyze and reconcile balances between subledger and trial balances
• Reconciles system against schedule
• Analyzes recorded invoices to determine correctness and validity of the as-of balance and verify if additional recognition is required
• Prepares Journal Adjustments, Uploading and Posting to Oracle
• Checks for completeness and validates compliance of Reports.
• Performs sense check on relevance of Reports and month-end close activities based on trends
• Troubleshoot and resolves disputes encountered on entries

Duty 6: Audit

• Prepares and provides supporting documents for audit requirements.
• Provide basic support (perform background check, audit trail of transactions, entries, coordination with other point of contacts, etc.) on issues such as user contact & issue communication trail.

Requirements

Education:

• Bachelor's Degree in Accountancy or any Accounting related courses

Job-Related Experience:

• At least 3 years of work experience in general accounting or audit.

Specific Knowledge:

• Proficiency in MS Office applications with background in MS Outlook.
• Proficient in using ERP applications.
• Knowledgeable in Internal control.
• Knowledgeable with GAAP.

Skills:

• English Communication skills (oral & written)
• Analytical Skills
• Attention to details skills
• Interpersonal skills
• Ability to follow detailed workflow and instructions
• Time/Work management skills