Executive Assistant (Start ASAP)

Position Overview:

We are seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to the CEO. The ideal candidate will work closely with the CEO, managing a wide range of tasks to ensure efficient business operations. This role involves coordinating management concerns, facilitating communication between departments and branches, and supporting the CEO in both day-to-day operations and strategic initiatives. 

Key Responsibilities:

Executive Support Provide direct administrative support to the CEO, including managing schedules, emails, and phone calls, and assisting with correspondence and document preparation. 

Management Coordination

Act as a liaison between the CEO and management team. Ensure timely follow-up on management issues, projects, and meetings. 

Branch and Department Communication

Facilitate communication and collaboration between the CEO, department heads, and branch locations. Ensure smooth flow of information and that important matters are addressed promptly. 

Meeting and Event Coordination

 Schedule and organize meetings, both internal and external, ensuring that all materials are prepared in advance and follow-up is completed. Arrange logistics for company events, conferences, and other gatherings as needed. 

Document Management

 Assist with drafting, editing, and organizing key documents, reports, and presentations for internal and external stakeholders. 

Task and Project Management

Assist the CEO with tracking progress on various projects and initiatives. Ensure deadlines are met and tasks are completed efficiently. 

Confidentiality

Handle sensitive information with the utmost discretion and confidentiality. 

Qualifications:

• Proven experience as an Executive Assistant or in a similar role, preferably in a fast-paced corporate environment.
• Excellent communication and interpersonal skills, with the ability to interact effectively with all levels of staff and management. 
• Strong organizational and time management skills, with the ability to multitask and prioritize.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and familiarity with project management tools and communication platforms. 
• High level of professionalism, attention to detail, and discretion in handling confidential matters. 
• Ability to work independently and as part of a team.
• Bachelor’s degree or equivalent experience preferred. 
• Problem-solving mindset with the ability to adapt to a dynamic work environment.
• A proactive and can-do attitude, with a focus on driving results and efficiency. 

Working Conditions: 

• Full-time position with occasional evening or weekend work required based on CEO's schedule.
• Remote work flexibility may be considered on a case-by-case basis.

If you're an organized and reliable professional with a passion for providing excellent administrative support, we encourage you to apply!