2022 Purchasing Assistant (Start ASAP)

Major Responsibilities and Deliverables:

Efficient Inventory and Financial Management

• Maintains optimum inventory level by keeping the right reorder point/days supply at all times and following ordering process guidelines strictly.
• Fulfils expected Customer Service Level by working across the vendors as well as our own organization to streamline and strengthen the supply chain.
• Ensures optimal use of purchasing budget by investing in accounts and SKUs with the highest returns possible.
• Maintain good credit standing by ensuring that all vendor unsettled balances, either receivables from or payables to, are settled on time / the soonest time possible.

Excellent Operational Administration

• Works across the vendors as well as our own organization, to ensure the successful execution and implementation of activities (ex. promotions), standard operating processes (ex. Vendor Transaction Procedure) and other initiatives (ex. new projects).
• Provides relevant product and/or vendor information by ensuring the accuracy of information entered into and maintained by the system (ex. prices, discounts, rebates, shelf life, barcodes).
• Exhibits fiscal discipline by providing and maintaining accurate, complete and timely documents/reports to facilitate Accounting procedures and ensures harmony of records with external parties.
• Meets all prescribed operational efficiency standards by ensuring that agreed/issued returns (bad orders, good stocks, phased outs) are retrieved the soonest time possible.
• Takes over administrative functions and other buyers’ operational functions as needed.
• Provides excellent customer service by ensuring that internal and external customers’ requests/inquiries/concerns (within authorized parameters) are attended to promptly.